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The Organization of Gamers & Roleplaying Enthusiasts

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The following is the Constitution and Bylaws of the Organization of Gamers & Roleplaying Enthusiasts, as found in print copies of the Membership Handbook and Complete Corpora. The constitution and bylaws explain the structure and officers of O.G.R.E.s, how elections are held for members of the Board of Directors, and many other items important to members of O.G.R.E.s.




We the members of OGRES: The Organization of Gamers & Roleplaying Enthusiasts, Incorporated (hereafter known as O.G.R.E.s), a not-for-profit organization incorporated within the Commonwealth of Kentucky, in order to provide a social organization in which people of diverse backgrounds with similar interests can interact to enjoy the hobby of tabletop gaming and to promote the tabletop gaming hobby and industry, as well as to expand this shared interest with the general community through the use of community services, social activates, and creative endeavors, do hereby establish this constitution for the organization, O.G.R.E.s.


Section 1: Application and Classification
All persons seeking application to O.G.R.E.s shall be awarded membership and shall remain members so long as they maintain all membership requirements as provided in the current Membership Handbook. Membership in O.G.R.E.s is open to all individuals, regardless of gender, age, religion, sexual orientation, or any other factor.
All members will hold either the classification “Active Member” or “Associate Member.”
Active Members shall be those members who actively participate in gaming sessions with a chapter of O.G.R.E.s and any member who holds a position within a chapter – even if said member is not currently in any running campaign.
Associate Members shall be those members who are not presently participating in a running session – but have all intentions to once a session is available that fits with their schedule. Also, any spouses or dependent children of an Active Member who do not themselves qualify for Active status shall be considered Associate members.
Any O.G.R.E.s member may cancel his/her membership at any time for any reason via verbal or signed notice to their chapter’s Chapter Coordinator or Senior Game Master. Any and all membership dues are non-refundable. Any former O.G.R.E.s member who has canceled his/her membership may reinstate it at any time by the same means.
Involuntary removal of membership of a member must be put before a vote of that member’s chapter’s membership and must pass with a 90% approval, as well as the approval of the geographically closest chapter’s coordinator or Senior Game Master.
Section 2: Office Held by Members
Any O.G.R.E.s member who holds a position within their chapter organization, including but not limited to: any Dungeon Master or Game Master regularly running sessions, chapter coordinator, webmaster, or public relations officer, shall be considered an Active Member even if they are not currently playing in a regularly scheduled game.
Section 3: Not-For-Profit Status
O.G.R.E.s is a Not-For-Profit organization incorporated under the laws of the Commonwealth of Kentucky. No member of O.G.R.E.s, of whatever classification, shall have any interest in, or right to, the property and assets of O.G.R.E.s. However, not all assets dedicated to the promotion and growth of O.G.R.E.s are exclusive to the organization. Chapters and individual members have the right to maintain their own assets apart from those of O.G.R.E.s though they may be dedicated to a common purpose


The Organization of Gamers & Roleplaying Enthusiasts is often referred to simple as any of the following: “Ogres,” “O.G.R.E.s,” “O.G.R.E.,” “Ogre,” or any other similar variation. Any of these are considered colloquially correct and may be used when referring to the O.G.R.E.s as a whole or to a particular member. The following terminology is also used repeatedly by members of O.G.R.E.s, and they are defined as follows:
A gaming group or groups based within the same geographical location that share players/members. These chapters can have as few as 4 members with no maximum number, and may be based within a specific city or school.
Chapter Coordinator
This is the individual who communicates on the chapter’s behalf with the O.G.R.E.s organization as a whole, and more often than not is also the founder of the chapter.
The President, who may also alternatively utilize the title of Director, is the individual who serves as the Chairman on the Board of Directors for the O.G.R.E.s, and as such takes care of the day-to-day operations of the organization.
Senior Game Master
Sometimes called the Senior Dungeon Master, this is the individual within a chapter who has the most years of experience within the tabletop gaming hobby, and may not actually refer to an active Dungeon Master/Game Master.
Ogre Lair
A homebrew term that designates a place that a chapter meets to game. It could be anything from a member's home to a public business.


Section 1: Organization
The Administrative bodies of O.G.R.E.s shall be the Board of Directors and the Primary Officers.
Section 2: Board of Directors
The governing body of O.G.R.E.s shall be the Board of Directors. The board shall consist of 10 members who serve three year terms and are elected by the general membership and shall be chaired by the President of O.G.R.E.s - this chairman is selected from within the Board by the other nine members. The function of this Board of Directors shall be to adopt and enforce all policies as suggested by the Primary Officers and the general membership. The board of directors shall be the final authority in the interpretation of the O.G.R.E.s Constitution and of the policies and procedures of the organization.
Each member of the Board has a single vote in any issue except for the Chairman, who will only vote in the case of a tie. The editor-in-chief shall collect and conduct the counting and record keeping of all votes conducted by the Board of Directors.

In the event of emergency action, action may be taken with the approval of the Director, Supreme Game Master, and the Director of Communications. Any actions taken under emergency condition are subject for review by the board at their next meeting.

Section 3: Primary Officers
The Primary Officers of O.G.R.E.s is made up of each individual chapter’s Senior Game Master and Chapter Coordinator, who together form the voting entity colloquially known as the Primary Officers.
The function of the Primary Officers is to discuss and vote on any policies or procedures considered for the organization, with any policy passing by 70% or more being sent to the Board of Directors for final consideration. Additionally, the Primary Officers also cooperate to assist each chapter with any issues or complaints and to plan events and other general organizational preparation and planning.


Section 1: O.G.R.E.s Officers
The leadership of O.G.R.E.s has the right to remove or refuse to recognize officers described within Article 4, sections 2 through 12, inclusive, upon good cause shown. For purposes of such refusal, “good cause” may include:
  • That individual’s demonstrated repeated failure to comply with O.G.R.E.s policies and procedures
  • Prior financial improprieties by that individual related to any O.G.R.E.s chapter or the organization as a whole
  • That individual’s previous failures to report accurately and maintain any financial records of a chapter of the O.G.R.E.s organization as a whole
  • Proof of a criminal conviction involving rape, theft, fraud, or any other felonious offense; or
  • Proof of sexual harassment of a member or sexual misconduct (as currently defined within the Membership Handbook) with a member.
Should the leadership of O.G.R.E.s choose to refuse to recognize any individual for such good cause shown, that individual has the immediate right to appeal specified in Article 5. That appellate process should be concluded no later than sixty (60) days from the date of refusal. At the decision of the Board of Directors, that individual may retain his/her officer position during the appellate process.
Section 2: Chapter Coordinator
The Chapter Coordinator is the individual who keeps the O.G.R.E.s organization informed about the chapter’s happenings, as well as communicated anything from the organization to the chapter. The individual who assimilates his/her gaming group into O.G.R.E.s as a new chapter is considered the first Chapter Coordinator, though at any point the chapter may select a new individual to provide this role.
All Chapter Coordinators are selected from within their chapter and may serve for any length of time as wished by the individual and the chapter, though neglect of duty may result in O.G.R.E.s requesting a new individual from the chapter. The coordinator is responsible for providing quarterly reports to O.G.R.E.s that include the number of members, number and types of running games, any changes in officers, and any other news deemed noteworthy by the coordinator as well as any problems or requests for assistance
Though O.G.R.E.s is open to all ages, it is usually recommended that the chapter coordinator be at least 16 years of age with regular access to the internet (as that is the easiest and quickest form of communication with O.G.R.E.s). This member should also have good people skills, as he/she will typically be the “public relations” officer of a chapter and may represent O.G.R.E.s to outside groups.
Section 3: Senior Game Master
The Senior Game Master, or sometimes called the Senior Dungeon Master, is the member of a chapter who has the most “time served” within the gaming hobby/lifestyle and as such the most experience with tabletop gaming. Though in most situations this individual is a clear choice, some chapters may have multiple individuals who could fill this role. In the case of the latter, the chapter should vote on who will serve as the chapter’s SGM, and also vote on how long that person will serve before another vote is taken.
The SGM is responsible for solving any gaming disputes related to cheating, metagaming, or general arguments – provided that the SGM is not personally involved within them. Should the Senior Game Master be involved personally in the dispute or considers him/herself to be unable to resolve conflict between friends, he/she will work with the Chapter Coordinator to get assistance from a geographically-nearby chapter’s SGM to solve the situation. Additionally, the Senior Game Master is responsible for assisting newer members and gamers with understanding a given game.
Section 4: Treasurers
O.G.R.E.s as a whole and chapters who deem it necessary or choose to will have a Treasurer. The Treasurer who serves the O.G.R.E.s as a whole is also known as the Chief Financial Officer, and his/her responsibilities are similar to those of a given chapter’s treasurer. These duties include proper record keeping of financial transactions, insuring that all proper taxes or other monetary requirements are properly paid, insuring that all funds are accounted for and appropriated properly, and keeping in line with all laws regarding the funds of Not-For-Profit organizations.
Since this is such an important issue, any treasurer must be at least 21 years of age, and the Chief Financial Officer must be at least 23 years of age.
Section 5: Webmasters
In the modern age a presence on the world wide web is of vital importance, especially among the O.G.R.E.s demographic that typically includes net-savvy individuals. As such, the webmaster is a very important responsibility for any chapter and for O.G.R.E.s.
The Webmaster is tasked with creating, maintaining, and updating the website for their chapter or the organization (depending on whom the webmaster serves, respectfully). This includes as well making sure that any potential O.G.R.E.s members who contact the organization via a website are directed to the appropriate place or person and assisting with the O.G.R.E.s Web Presence and Image Brand.
Any webmaster would benefit from a prior experience or working knowledge of web design, though chapters lacking in such a person can find assistance in many locations. It is recommended that the individual be at least 16 years of age. If a chapter lacks funds, at the very least a myspace, facebook, and other social networking pages should be set up to assist local gamers in locating and networking with the chapter.
Section 6: Chairman of the New Chapter Recruitment Committee
As defined by the O.G.R.E.s Bylaws, one of the permanent committees appointed by the Board of Directors is the New Chapter Recruitment Committee. The chairman of this committee is ultimately responsible for recruiting new chapters, as well as assisting them in their transition into the organization.
This individual is responsible for keeping the Board of Directors informed quarterly on the status and number of new chapters as well as potential market areas to scout for new chapters. This person may work closely with the webmaster and obviously with any chapter’s chapter coordinator. It is recommended that this individual be at least 21 years of age.
Section 7: Chairman of the Committee on Gaming Advocacy
As defined by the O.G.R.E.s Bylaws, one of the permanent committees appointed by the Board of Directors is the Committee on Gaming Advocacy, which is dedicated to the promotion, education, and understanding of tabletop gaming to the general public. This individuals responsibilities include providing the general public with positive, educational, and family friendly material on tabletop gaming, as well as to be a public figure for gaming advocacy.
Due to the very nature of this post, the chairman must be 21 years of age and demonstrate public speaking and people skills as well as a general understanding of public lobbying.
Section 8: Director of Communications
The Director of Communications is a member of the Board of Directors, selected by the board, who communicates with the chapter coordinator’s and facilitates the communication between the chapters and the organization as a whole. This person must be 18 years of age and should have internet access and the ability to provide chapter coordinator’s with multiple means of communicating to him/her. This director will typically work regularly with the Chairman of the New Chapter Recruitment Committee.
Section 9: Chairman of the Committee on Organization Promotion and Marketing
This position is responsible for the creation of any O.G.R.E.s promotional and recruitment material, as well as any any all material that will be made public for any reason. The individual should be able to create visually stimulating and clear, concise, informative material, such as flyers, brochures, forms, and newsletters. Any printing at cost must be pre-approved by the Treasurer.
There is no age restriction to this position, though ability to make the material should be demonstrated, and access to the equipment is always a plus.
Section 10: Vice Director
The Vice Director individual is a voting member of the Board of Directors who serves as the support and backup for the Director, and in absence of serves as the Director, with all rights and responsibilities of such. This position is filled by vote of the Board. This person must be 21 years of age.
Section 11: Director
The Director, also known as the President, is the non-voting member of the Board of Directors, selected from the board, who manages and runs the organization on a daily basis. This person must be 23 years of age.
Section 12: Supreme Game Master
The Supreme Game Master individual serves on the Board of Directors as their own personal Senior Game Master, with all the rights and responsibilities as such. In addition, this individual must assist with ending and gaming issues or problems within the organization that chapter SGMs have not been able to. As well, the Supreme Game Master must also end all conflicts between the Primary officers and the Board of Directors that hinder the organization.
Section 13: Editor-in-Chief
This position is responsible for the creation, distribution, and quality control of all written materials related to the Organization of Gamers & Roleplaying Enthusiasts. Additionally, the editor is the chairman of the Committee on Fluff.
Section 14: Inquisitor
This position is responsible for the handling of all complaints filed by members, as well as keeping the board of directors on task during meetings and following Oggie's Rules of Order. Additionally, the Inquisitor may ensure that all board members are getting their assigned tasks done via disciplinary action.


Section 1: The O.G.R.E.s Appeals Process
O.G.R.E.s recognizes the right, codified in the O.G.R.E.s Membership Handbook, of a member to appeal any judgmental decision entered against them by O.G.R.E.s or any of its officers.
Section 2: Discipline of O.G.R.E.s Senior Officers
The Board of Directors and Primary Officers of O.G.R.E.s have the right to call upon the Supreme Game Master to investigate allegations of gaming or organizational misconduct performed by any O.G.R.E.s officer whose position is described by Article 4, Sections 2 through 10, inclusive.
Based on the formal report presented to the Board and/or Primary Officers by the Supreme Game Master, the board and/or Primary Officers may then recommend formal sanctions be imposed on said officer.
Should the Board of Directors decide to recommend formal sanctions be imposed, they shall prepare a formal list of Articles covering the transgressions and the suggested sanctions. The Director shall then formally declare these to the board, and a vote will be taken to see if the sanctions will be implemented.
Section 3: The O.G.R.E.s Appeals Board
Any member who has actions or sanctions taken against him/her has the right to appeal that decision. At this point, the vote will be reenacted no later than 60 days from the initial vote to the Primary Officers, who can then take a wider vote on the issue.


Section 1: Chapter Coordinator
If any Chapter Coordinator fails to perform their duties as defined in Article 4, Section 2, then the chapter membership may request that he/she step down as well as the Director of Communications request that the chapter replace the officer due to neglect of duties. Should the person willing step down, a simple chapter vote with a 60% success rate may give the position to another individual. An unwilling removal requires a 70% approval. A chapter coordinator that the Director of Communications requests be replaced can not remain, and a vote must be taken to replace them.
Any chapter that fails to properly replace their Chapter Coordinator within 90 days will be removed from the organization.
Section 2: Director
If at any time the Director/President/Chairman of the Board of Directors is not fulfilling his/her duties and the organization wishes to replace him/her, the Primary Officers and/or Board of Directors must present the individual with a formal request to the individual to step down. If this request is accepted, and no further action is deemed necessary, then this former Director will serve the remainder of his/her term as a normal, voting member of the Board of Directors. A new vote will be taken to replace him or her, and the process will move forward.
Should the Director refuse to step down, a vote of the remaining board of directors must be unanimous to strip him/her of title. Additionally, if the director refuses to step down and is voted out, or it is deemed that further action is necessary (also via unanimous vote of the remaining board), then that individual is removed entirely from the Board of Directors. A replacement must be voted upon by the Primary Officers to replace the former board member for the remainder of his/her term.
Section 3: Member of the Board of Directors
In order to remove a member of the Board of Directors, all other members of the board, including the Director, must unanimously vote that person out. The individual should first be presented with a formal reason and first given the chance to step down voluntarily.
Section 4: Senior Game Masters
Should members of a chapter feel that a Senior Game Master is being unfair in decisions given in games or disputes, then they should conduct a vote to replace him that must pass with 70% of the chapter in favor as well as the approval of the geographically-nearest chapter’s SDM. The individual should first be presented with a formal reasoning and given the chance to step down voluntarily.


Section 1: Fiscal Year
The fiscal year of O.G.R.E.s shall commence on January 1 and terminate on December 31 of the same calendar year. All transactions of O.G.R.E.s shall be conducted in the currency of the United States of America.
Section 2: Accounting System
The Board of Directors shall install and maintain an accounting system for O.G.R.E.s in accordance with generally accepted accounting principles sufficient to maintain O.G.R.E.s' tax-exempt status and which will generate concise and easy-to-understand financial statements no less than three times a year, which shall be published in such a way as to be accessible by the general membership.
Section 3: Funds Invested
Funds belonging to O.G.R.E.s, except as necessary to pay current expenses, must be invested in United States Federally insured bank deposits or instruments guaranteed by the full faith and credit of the United States of America, or in other investments as the Board of Directors may authorize. No funds may be deposited in a safe deposit box. No funds shall be invested or loaned in such a way that results in the personal profit or advantage of any officer or member of the organization. Other than funding any O.G.R.E.s events, no funds may be invested in business ventures in a manner that results in the actual loss of funds. Any person or persons authorizing any such business undertaking will be personally liable to the corporation and its members for all losses so incurred.
Section 4: Money and Property
All money and property belonging to this organization or any individual chapter shall be held and used solely for the benefit of the organization, chapter(s), and its members or the charity or fund for which the money or property is designated. No contracts or expenditures of O.G.R.E.s funds shall be made which will result in the personal profit or advantage of any officer or member of O.G.R.E.s.
Section 5: Disbursements
All disbursements of O.G.R.E.s shall be made by the Chief Financial officer, who shall keep verifiable records which show the date, payee, the type of service rendered or goods or property purchased, the budget line item into which they should fall and the amount of payment.
Section 6: Financial Reviews
The Board of Directors shall provide for the annual review of the books of accounts of O.G.R.E.s by independent certified public accountants that are in no way affiliated with or related to any member of O.G.R.E.s. A tax individual paid to do the annual tax paperwork for the O.G.R.E.s and turn them into the IRS can meet this requirement.
Section 7: Financial Liquidation
As set forth in Article 1, Section 3, in the event that the organization should be dissolved or liquidated, or other-wise cease operation, the property and assets of O.G.R.E.s shall first be used to pay all outstanding debts, with any remaining assets being contributed on behalf of the membership to a charitable corporation that is recognized under Title 26, United States Code, Section 501 ©(3) or © (7), as selected by the Board of Directors.
Additionally, no funds within any account of the O.G.R.E.s on any given calendar year may be transitioned into the next calendar year. As such, all accounts must be at 0 as of January 1 of a new calendar year with all proper records and legal spending as such. It is recommended that any funds be used towards an O.G.R.E.s year-end event to facilitate meeting this requirement.
Section 8: OgreCon
The OgreCon is the annual year-end event funded by O.G.R.E.s for its membership, to celebrate another calendar year of the tabletop gaming and lifestyle. The event will be held at a location chosen by the Board of Directors at their first meeting of a calendar year, and proposals may be sent to them prior to by any members or chapters who wish to host the OgreCon or have an idea for a location.
All funds for the event will be under the stewardship of the Chief Financial officer, who shall make funds available to the OgreCon coordinator in a manner consistent with guidelines published in the Membership Handbook.


Section 1: Term of Office
The Director (president) and all members of the Board of Directors shall take office on January 1st of the year following the O.G.R.E.s general elections, which shall be held every three years. The electorate body in these elections shall be all members in good standing (as of August 1st of the election year) of the organization. However, this election will only elect the ten serving board members. The Director (president) will then be selected from within this new board.
Section 2: Supervision of Election
The Director of Communications and the Supreme Game Master of the current board, unless running for office themselves, shall coordinate, run, supervise, and count the election/votes. In the event that one (or both) of these individuals are running, the Board will vote two others into this role who are not affiliated with the election.
Section 3: Nomination of Candidates
Any member may run for a position on the Board of Directors if they meet the following requirements: Member in good standing for at least two calendar years (need not be consecutive) and at least 21 years of age. That member may nominate him/herself or can be nominated by another member in good standing and accept.
Once the new Board of Directors has been chosen, a board member needs the backing of at least one other board member in order to be nominated for Director. The backing board member cannot also be running, and the nominated individual must accept any nomination. A majority vote from the non-running board members will result in the selection of the incoming Director.
Section 4: Election Timetable
The election year will be the last year of the three years that the current board is serving. All nominations must be made between March 1st and May 31st at 11:59PM of this year. From June 1st until July 31st, the running members are allowed to “campaign” within O.G.R.E.s for support in the upcoming election.
Each chapter must take a vote during their next session/meeting on or after July 1st but not later than July 31st. These elections must be held via paper hand-written names, with each member being able to vote for 10 of the candidates for the board. The Chapter Coordinator will later, but not later than July 31st, tally these votes and send that information to the Director of Communications.
The announcement of the winning candidates and incoming Board of Directors can be made as soon as the Board received notice of them from the election supervisors, but must be no later than August 31st. The now-incoming Board of Directors have until October 31st to then campaign amongst themselves for nominees for incoming Director. A vote will be held, with ballots being submitted to the incumbent Director of Communications (unless he/she is also a incoming Board member and running for Director, at which point the incumbent Board will select a contact) either personally or electronically, which ever is more viable. The incoming board will be made aware of the incoming Director no later than November 30th.
Section 5: Withdrawal from Candidacy
Should any board nominee accept the candidacy and then withdraw from the election, that person shall not re-enter the same election. The candidate must notify one or both of the election supervisors in a secure and verifiable manner of his/her withdrawal from the election.
Section 6: Office Turnover
An out-going Director must make provisions to turn over all materials connected with the office of Director (president) to the incoming Director on or before December 31st of the election year. If the out-going Director fails or refuses to promptly turn over all such materials, the incoming Director or his designee is authorized to take all appropriate actions, including but not limited to the filing of legal proceedings and the filings of a criminal complaint, which may be needed to ensure compliance with this Section.


Section 1: Membership Dues
Membership within O.G.R.E.s is completely free, and no dues are required. However, an individual chapter may choose to have a chapter dues. A member should check with their chapter first. Typically, this dues is for funding any costs the chapter incurs, such as site rental for gaming or gaming equipment, or to help pay for food or drinks, or to increase the chapter’s gaming library.
It is required by each chapter that does require dues to have a record of each member’s dues, and no member should go more than two months without paying before being removed from games and considered associate. In the case of extreme financial distress, the chapter coordinator and senior dungeon master can agree to allow the member to stay, but this should be a very rare happening and for serious reasons, as other players who are still paying dues may resent this. The coordinator should send this list to the Director of Communications in his/her reports so that O.G.R.E.s has a record of all members in good standing for election purposes.
Section 2: Lifetime Memberships
In the case of outstanding or long-serving members, the Board of Directors may grant the status of “Life Member” to an Ogre. Any member of the board or Primary Officers may nominate an individual and provide their reasoning. Lifetime membership requires a unanimous vote by the Board of Directors.
All Directors (presidents) receive a honorary lifetime membership upon the successful completion of their first three-year term. A lifetime membership can also be utilized for “honorary members” such as gaming companies and publishers or celebrity gamers.


Section 1: Constitution Amendments
This constitution may be amended or superseded, either in whole or in part, by an affirmative majority vote of the general membership, in a manner consistent with the current Membership Handbook and the parliamentary authority of the organization.
Section 2: Petition for Amendment
An amendment may be placed before the general membership for their approval after submission to and approval by the Board of Directors or after receipts of a petition for an amendment. Any active member may petition the board for an amendment.
Section 3: Cosmetic Changes
Any changes to the Constitution that correct misspellings, fix grammatical errors, mistakes in numbering, may be made with a simple majority vote of the board upon discovery.


Section 1: Membership Handbook
The Membership Handbook shall be the member’s guide to features and functions of O.G.R.E.s and shall govern all of the organization matters where not inconsistent with this Constitution. Altering the Membership Handbook, beyond cosmetic changes and fixes, must be done with a majority approval of the Board of Directors.
The sitting Director may include a brief and personal “welcome” or “introduction” type of message to the general membership via the Handbook. This may be updated also with the approval of the majority of the Board, and must be done when a new Director enters the office.
Section 2: Office Manuals
At any time the sitting member of a particular office (i.e. Director of Communications, Supreme Game Master, etc.) may write up a manual for use by any future office holders. These manuals should describe why the office exists, what the rights and responsibilities of that office are, and a general assistance and guideline on running the office. Should an officer create such a manual, the Board of Directors must have 70% approval or better for it to be listed along with other official Ogre documents.
Section 3: Awards Manual

The Awards Manual is a pamphlet consisting of all the currently used O.G.R.E.s Awards that are available to be earned and awarded to members or friendly individuals and businesses.

See Also

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